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Special audit for biopharmaceutical company

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ABOUT THE CLIENT COMPANY

International biopharmaceutical company, one of the largest developers and manufacturers of pharmaceutical products in the world. Company provides unique vital medicine for health care and veterinary.
 

PROBLEM DESCRIPTION

The Client required:
  • Special audit of employees’ pensionable service and correctness of HR-filing as a part of preparation for routine check-up by State labor Inspection.
  • Spotting and solving complex and controversial issues with HR-filing and pensionable service calculation and elaboration of instructions for HR-department how to cope with similar situations.   
  • The raise of HR department work performance.

PROJECT EXECUTION

Project was executed in 2 stages:
  • 1 stage. Selective special audit for 15 % sampling from the general documents volume. The workbooks were checked and pensionable service was calculated to spot system and technical mistakes. 
  • 2 stage. Coleman Services specialists and on-sites executed full special audit of the pensionable service calculation and HR-filing for the whole company. Audit was executed using Coleman Services’ solutions, including special blanks and check-lists, so that at any time it was possible to refer to primary audit information.
Subsequent to the results of every audit stage Coleman Services prepared reports on pensionable service and documentation status in 1C and audit response (including guidelines for each document). 

PRACTICAL RESULTS FOR THE CLIENT

  • The correctness of HR-filing was completely checked according to the Client technical assignment.
  • Audit response was prepared.
  • 2 instructions were prepared for the Client’s HR department: “Instruction for HR-filing” and “Instruction for pensionable service calculation”. Documents were customized according to Client specificity and accompanied with document samples.
  • Practical training for staff department was held.

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